Running a homeowners association or condominium association in Florida isn’t getting any easier. Laws change. Record-keeping requirements grow. Owners expect transparency. And software costs continue to climb — often locking associations into expensive, long-term subscriptions they don’t fully control.
That’s exactly why Sun Life Tech is building HOA/COA Portal.
HOA/COA Portal is a pay-once WordPress plugin designed specifically for Florida HOAs and COAs that want to stay compliant, organized, and transparent — without paying enterprise SaaS prices year after year.
This isn’t another bloated platform. It’s a practical, secure tool built for real associations with real budgets.
- Why HOA & COA Software Has Become a Problem
- What Is HOA/COA Portal?
- Built With Florida HOA & COA Compliance in Mind
- Pay Once vs. Subscription Software: A Real Cost Breakdown
- Designed for Simplicity, Not IT Departments
- Secure, Transparent, and Owner-Focused
- Who HOA/COA Portal Is Built For
- A Smarter Way Forward
Why HOA & COA Software Has Become a Problem
Many associations are paying thousands of dollars every year for software that:
- Charges per unit or per feature
- Requires ongoing subscriptions just to access your own records
- Locks data into proprietary systems
- Increases prices over time with little notice
- Adds features you don’t need — while missing the ones you do
For small-to-mid-sized associations, this creates a serious issue:
Compliance becomes expensive, even when the law itself doesn’t require expensive software.
HOA/COA Portal was built to fix that.
What Is HOA/COA Portal?
HOA/COA Portal is a secure WordPress plugin that turns your association website into a compliant, member-friendly portal.
It allows HOAs and COAs to manage:
- Governing documents
- Notices and announcements
- Agendas and meeting minutes
- Secure owner access
- Voting and records (where applicable)
- Administrative transparency
All while keeping your data on your own website, not on someone else’s servers.
You pay once for the plugin.
You own it.
You control it.
Built With Florida HOA & COA Compliance in Mind
Florida law places strong emphasis on:
- Owner access to records
- Timely posting of notices
- Transparency in governance
- Secure handling of association data
HOA/COA Portal is being developed specifically to support those requirements by making it easier to:
- Publish required documents in one centralized location
- Control access between owners, renters, staff, and board members
- Maintain consistent records without relying on email chains or paper files
- Reduce accidental non-compliance caused by disorganization or outdated systems
Instead of relying on manual workarounds, associations can use a structured system that supports compliance by design, not by accident.
Pay Once vs. Subscription Software: A Real Cost Breakdown
Let’s look at a realistic comparison.
Typical Subscription Software
- Annual cost: $1,500 – $5,000+
- Cost increases over time
- Charges based on unit count or features
- Long-term cost over 5 years:
$7,500 – $25,000+ - Data often lives on third-party servers
- Leaving the platform can mean losing access or paying export fees
HOA/COA Portal (Sun Life Tech)
- One-time flat plugin fee
- No per-unit pricing
- No forced subscriptions
- Runs on your existing WordPress site
- Long-term cost over 5 years:
The same price you paid on day one
Optional services like setup, training, or ongoing support are available only if you want them, not forced on you.
That means associations can spend money where it matters — maintenance, reserves, and residents — instead of recurring software fees.
Designed for Simplicity, Not IT Departments
HOA/COA Portal is being built with clear documentation and step-by-step guidance so associations aren’t dependent on developers just to operate their own systems.
You’ll have:
- Installation guides
- Setup walkthroughs
- Feature documentation
- Plain-language explanations (not technical jargon)
And if you want hands-on help, Sun Life Tech offers optional setup and support add-ons, so you can choose the level of assistance that fits your needs and budget.
Secure, Transparent, and Owner-Focused
Because HOA/COA Portal runs on WordPress:
- Your data stays under your control
- Security updates are handled through WordPress best practices
- Access can be limited by role (owner, renter, staff, board)
- Content can be audited and archived properly
This creates trust — not just with boards and managers, but with owners who want clarity and accountability.
Who HOA/COA Portal Is Built For
This plugin is ideal for:
- Small and mid-size HOAs and COAs
- Self-managed associations
- Boards looking to reduce operating costs
- Associations tired of rising software fees
- Communities that want transparency without complexity
It’s especially valuable for Florida associations that want a compliance-aware system without enterprise pricing.
A Smarter Way Forward
HOA/COA Portal isn’t about competing with big software companies.
It’s about giving associations a fair, affordable, and practical alternative.
The safest, simplest way to stay compliant with Florida HOA & COA law — without paying enterprise SaaS prices.
If your association believes software should work for you — not the other way around — HOA/COA Portal was built with you in mind.
